Let's Plan Your Retreat
Tell us about your vision. The more specific you are, the more tailored your entire plan will be.
About You
Your experience level shapes the strategy we recommend.
Completely new
1–2 retreats hosted
3–5 retreats hosted
Scaling an existing program
Retreat Topics & Content
The more detail you share here, the more personalized your marketing copy and schedule suggestions will be.
The Retreat Vision
What are you creating and for whom?
Full Day
Weekend (2 days)
4 Days
6 Days
7+ Days
In-person only
Hybrid (retreat + online program)
Domestic / Local
International
Airbnb / Villa
Retreat Center
Not sure yet
Cold — building audience
Warm — engaged following
Hot — past clients ready
Your Launch Roadmap
A month-by-month action plan tailored to your timeline, audience, and goals.
Retreat Pricing Calculator
Based on Ava's exact worksheet — map your estimated expenses and find your profitable price points. The Profitability Summary will change based on your inputs.
Retreat Basics
Tours & Additions (per person, incl. tax)
If you are contracting vendors, fill this out with estimates or what you would like to spend per person for the entire retreat. Most retreat centers will cover this in their pricing quotes so only fill in what you will be paying extra and use the room inventory section below for the retreat hard costs.
| Description | Cost Per Person ($) | Total |
|---|---|---|
| $9,600 | ||
| $2,400 | ||
| $960 | ||
| $480 | ||
| $0 |
Total Tours & Extras Cost
$13,440
Cost per participant (extras only)
$840
Room Inventory & Ticket Pricing
Set your room types, availability, and target price per person. Revenue is calculated automatically. Cost/Person (Room) is what the hard cost of the retreat or Airbnb pricing is without any profit, activities or additional expenses added in.
Room Type
Cost/Person (room)
Rooms Avail.
Tickets
Your Price/Person
3
4
3
4
Profitability Summary
Total Revenue
$0
Total Fixed Costs
$0
Processing Fees (3%)
$0
Net Take-Home
$0
Per Facilitator (100%)
$0
Total Seats
0
Schedule Builder
Add your workshop ideas and we'll place them into a balanced schedule following Ava's methodology — less is more, and white space is sacred.
Retreat Length
How many days is your retreat?
Your Workshop Ideas
Add the sessions, ceremonies, or experiences you want to include. You can assign a preferred day or leave it as "Any day" and we'll place it for you.
Ava's Rule: Max 3 workshops per day — and if you have an excursion that day, drop to 1 or 2. Your closing ceremony belongs on the last evening, not the morning of departure. Leave room for magic and the unexpected.
Marketing Plan
How to show up online, fill your retreat, and never sound like everyone else doing it.
Your Ready-to-Use Launch Content
Answer the four questions below and we'll generate your Instagram announcement post, launch email, and personal DM invite — all using your exact language, ready to send.
Marketing Must-Haves
Non-negotiable elements Ava uses on every single retreat launch.
Pinned IG Reel (Announcement)
2-min video breaking down who it's for, dates, and the transformation promise. B-roll of the location or past retreats. First post when doors open.
Sales Page or Slide Deck
Hero section → Intro / call forward → The promise → Who it's for / not for → What's included → What makes it different → Investment → Final CTA. Imagery sells — use it everywhere.
Early Bird Pricing (1–2 months)
Create urgency months out. Cover venue deposits with early bird deposits. Max 2-month window.
Non-Refundable Deposit ($500–10%)
Always non-refundable to hold a spot. Transferable to a future retreat. Protects fixed inventory.
WhatsApp Group (30 days out)
Opens the container. Handles travel emergencies. Gets people excited and connected before arrival.
Content Creator / Photographer
Trade a spot on retreat for photo + video coverage. This is your future marketing. Non-negotiable. Create a Pinterest board of the exact aesthetic you want captured.
IG Lives (value first, then bridge)
10–15 min. Solve a high-value problem, then bridge into the retreat. Repurpose directly onto your sales page and email list.
Personal Outreach to Past Clients
These are your easiest yeses. DM, voice note, or personal email. Do this before announcing publicly.
Separate Savings Account for Fixed Costs
Allocate a fixed % of every payment plan installment the moment it comes in. Never touch it.
Market Research
Discover what's actually selling in the wellness retreat space right now — then position yours to stand out.
How deep do you want to go?
🔥 Trending Retreat Themes Right Now
Quick overview of what wellness retreats are selling most — themes, transformations, and pricing that's working.
🔍 What's Selling & Pricing Ranges
Deeper look at what's filling and what's not — plus real pricing data from successful retreat operators.
💡 Underserved Niches & Opportunities
Find the white space — retreat themes and audiences that are hungry but underserved in the wellness space.
✨ Theme Ideas Based on My Modality
Personalized retreat theme suggestions that fit your specific work and the audience you want to attract.
Your Complete Retreat Blueprint
Everything in one place. Print or screenshot to keep with you as you plan.